News & Notices

  • Auditor's Office Recognized for Excellence in Financial Reporting For the 19th consecutive year, the Government Finance Officers Association of the United States and Canada (GFOA) has awarded the State Auditor's Office the Certificate of Achievement for Excellence ...
    Posted Aug 15, 2017, 7:27 AM by Caitlin Argyle
  • 3.11 WOLFS New Enhancement Forum "Only as a Pack, Can We Reach the Stars"SAO is proud to announce the 3.11 WOLFS New Enhancement Forum will be held on May 16, 2017 at Laramie ...
    Posted Apr 17, 2017, 12:53 PM by Caitlin Argyle
  • NEW! Public Records Rule Required under W.S. 16-3-103(j)(ii), the State Auditor's Office has adopted the Department of Administration and Information's uniform rules pertaining to procedures, fees, costs ...
    Posted Apr 3, 2017, 3:08 PM by Caitlin Argyle
  • Public Comments Open Public Notice is hereby given that the Wyoming State Auditor's Office intends to adopt new Rules on Public Records Requests, which pertain to the Fees, Costs, and Charges for ...
    Posted Jan 5, 2017, 3:51 PM by Caitlin Argyle
  • NEW infoAdvantage Reporting System: Effective September 9, the new infoAdvantage Reporting System will be implemented. This robust reporting tool allows HRM and WOLFS users the ability to run reports when they need them! Users ...
    Posted Sep 6, 2016, 2:29 PM by Caitlin Argyle
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TRAINING CLASS DESCRIPTIONS


Quality Assurance's goal for training is to provide all end users with hands on training in all facets of the State's Uniform accounting system, i.e. WOLFS, HRM Payroll and infoAdvantage, to include fiscal policies and procedures.




Lab Sessions:


Do you ever have a document that stumps you and wish you could walk through it with someone? Lab sessions provide you an opportunity to bring your real-world examples to the training environment (the “sandbox”) and SAO Staff will assist you in working through your examples step by step!




Vendor Management Lab Sessions:


The intention of these sessions is for participants to bring their real-world examples to the training lab in order for SAO staff members to answer any questions and to assist in completing VCC or VCM documents. Participants should bring their Vendor Management Reference Guide, especially if it has handwritten notes, as well as Vendor Management Forms, W-9s, and any other supporting documentation.




infoAdvantage Navigation:


infoAdvantage Navigation is an introductory course for the infoAdvantage application. The objective of this training is to give a broad overview of the new infoAdvantage Features including a general understanding of how the system functions, how to maneuver within the system, and how to generate reports.



infoAdvantage Lab Sessions:


The intention of these sessions is for participants to bring their real-world examples to the training lab in order for SAO staff to assist in finding and running reports. Participants should bring their training manual, especially if it has handwritten notes, and examples of reports/extracts from the legacy (old) system.




WOLFS Navigation:


WOLFS Navigation is an introductory course for the WOLFS Financial application. The objective of this training is to provide a broad overview of WOLFS features, including a general understanding of how the system functions, how codes are used, how to maneuver within the system, and what information is available in WOLFS.



Fixed Assets:


The objective of this course is to provide basic knowledge of everything fixed assets! You will learn what is considered a fixed asset, how to determine useful life, what is a non-fixed asset, and reporting requirements.



Travel:


This course has everything you need to know about travel and how to properly ensure travel reimbursements are filled out correctly! We will go through several situational examples, including interrupted travel, per diem rates in multiple locations, constructed travel, and much more!

*Note: This class does not include travel instructions for legislators or professional licensing boards.



Write-Offs:


This course has everything you need to know about write-offs! We will discuss the write-off process, including how to determine when an accounts receivable is uncollectible, where to write-off the receivable, how to properly fill out a SA-25 (Receivables-Uncollectible) form, and much more! We will also go through several situational examples.



Service Dates:


This course has what you need to know about service dates! It will provide Agency Accounts Payable personnel guidance on what dates should be entered into the system, what documentation to use when recording service dates, and when it will be necessary to split service dates into multiple accounting lines should the service dates cross fiscal years. We will walk through several examples to reinforce the process.



IET vs. GAX Documents:


As a result of Audit Findings, how we use Internal Expenditure Documents (IETs) needs to be reviewed. We’ll discuss the pitfalls found, as well as how to properly use IET documents to make payments to other State agencies.



WOLFS General Purchases:


This course has what you need to know about general purchases. Topics include what general purchases are, how they are classified, and how to report them. We will also be discussing the purchasing life cycle and the various document types.



WOLFS Pre-Encumbrance to Payment:


WOLFS tracks the entire purchase process from the pre-encumbrance through the payment to the vendor. We will be discussing the processes of encumbering the budgets, paying the encumbrances, and releasing the remaining balances on the encumbrances.



UMB Payments and Encumbrances:


The objective of this course is to provide basic knowledge of everything you need to know about PCards! You will learn what purchases are allowable or unauthorized for procurement cards.  PCard users will also learn about user responsibilities, record keeping requirements, and the reconciliation process for PCards.



HRM Navigation:


HRM Navigation is an introductory course for the HRM Payroll application.  This course provides a broad overview of HRM Features including: a general understanding of how the system functions, how codes are used, how to maneuver within the system, and what information is available in HRM Payroll.



Payroll 101:


The purpose of this course is to assist HRM and Payroll personnel in understanding how the State of Wyoming pays employees, including the unique aspects of when leave is paid, as well as understand why deadlines and reporting requirements are so important.



On-Boarding:


This course covers the advantages of why using the New Hire Action Packet is the preferred method to enter a newly hired employee into the HRM Payroll system. Participants will see which documents make up the New Hire Action Packet and walk through what needs to be completed in each document.  Participants will have the knowledge to develop an internal process when hiring a new employee to complete each step/document necessary for the HRM Payroll system to generate pay for the newly hired employee.



Off-Boarding:


Upon completion of this course, you should be able to develop an internal process when terminating an employee. You will learn how to complete each step/document necessary for the HRM Payroll system to properly generate the employee payout.



Leave Management:


This course will discuss the makeup of the leave structure as it relates to the HRM Payroll system.  Topics covered include how leave is processed in the HRM Payroll system, with examples of how to record normal leave occurrences and how to record "the special leave" cases provided.



Deductions:


This course will discuss information regarding which deductions are required, elective and involuntary, as well as examples of each type of deduction, who enters the deduction, and effective dates of the deductions.







Training Resources