Training Classes


Course ID Course Instructor Course Description
FIN 301 Templates: Working Smarter Leesha McIntire
FIN 201 Procurement Documents Leesha McIntire
FIN 204 Stop Payments, Final Discards, and Reissuing Checks Leesha McIntire This class will explore the need for discarding, cancelling, or stopping payment in the Wyoming Online Financial System (WOLFS) and teach participants how to manage the obstacles that arise after the expenditure is completed. Users will learn the process of cancelling a check after it has been issued, reissuing a check that may be lost, the proper procedure for reissuing a check that has been cashed, and how to prevent an erroneous payment from dispensing if it has already been approved in the worklist.
FIN 203 Refunds and Revenues Leesha McIntire This class will examine the difference between processing a refund and a revenue via a CR document. Users will learn how to process each transaction in the Wyoming Online Financial System (WOLFS) for each event, and how to correct any mistakes made on previous CR documents through a RM or a GEM document.
CST 100 Introduction to Cost Accounting Leesha McIntire This class will teach participants about the basics of using cost accounting in Wyoming's Online Financial System (WOLFS). The class will orient attendees to basic cost accounting principles and provide definitions of each chart of account element available in the accounting system. Attendees will learn about how cost accounting can help track and label funds. After completing this course, participants will be able to understand cost accounting and model a cost accounting budget structure.
PAY 201 Payroll infoAdvantage Kat Yates This course will aid payroll specialists in navigation of infoAdvantage. Attendees will learn about available statewide payroll reports and how to run and schedule these reports. The training will provide information about how to utilize common payroll reports to support ongoing agency payroll processes. Upon completion of this course, payroll specialists will gain confidence and knowledge in navigating infoAdvantage and be able to easily run and understand payroll reports.
PAY 100 Navigation and Introduction to Payroll Kat Yates This course is designed for users with little to no experience in the State of Wyoming payroll system. Participants will learn the basic navigation of the Human Resource Management (HRM) system as well as a brief overview of the working parts of payroll.
FIN 300 Do This, Not That: Modifications, Cancellations, and Corrections Leesha McIntire This class will teach participants how to appropriately use the Wyoming Online Financial System (WOLFS) to complete corrections on posted expenditures. Users will learn when to modify, when to cancel, and when to correct with a GEM. Additionally, users will be supplied with a "Do This, Not That" flowchart to help them decide when and how to correct an expenditure.
CFR 200 Schedule of Expenditures of Federal Awards (SEFAs) Barb Wallace, et al. This training session will focus on completing a Schedule of Expenditures of Federal Awards (SEFA). Attendees will learn about the roles and responsibilities of the State Auditor's Office, agencies and the external auditors in generating, reviewing and auditing SEFAs. Instructors will provide SEFA tips and tricks and review common pitfalls. Upon completion of this training, participants will be able to successfully complete a quarterly SEFA. After the training, attendees will be able to complete and reconcile their quarterly SEFAs and better understand external audit timelines associated with SEFAs. *This class provides time for questions and/or hands-on technical assistance.
FIN 302 Fixed Assets Laurie Wiley and Ben Wolff This training session will focus on understanding and recording fixed assets. Upon completion of this training, participants will be able to understand the life cycle of a fixed asset. After the training attendees will be able to successfully complete a fixed asset acquisition (FA) and fixed asset disposal (FD) document within the Wyoming Online Financial System (WOLFS).
FIN 200 Procurement Processes Leesha McIntire, et al. This class will define the relationships between the various pre-encumbrances, encumbrances, and the payment documents that affect them. Users will learn how to complete a standard requisition document (RQS) to establish both types of encumbrance documents in the Wyoming Online Financial System (WOLFS), and how to pay vendors (or agencies) from those encumbrances. Users will also learn how to modify, cancel, and release or close an open encumbrance. Finally, users will be provided additional tips and tricks for managing procurement processes in WOLFS.
CFR 101 Budget Barb Wallace This training session will focus on understanding and managing your agency budget within the Wyoming Online Financial System (WOLFS). Upon completion of this training, participants will be able to successfully complete, view and modify expense budget documents (BGA120) and revenue budget documents (BGR121) within WOLFS. After the training, attendees will be able to specifically understand the relationships between the following budget structures: legal appropriation (BS110), department expense budget (BS120), and department revenue budget (BS121).
FIN 104 WOLFS InfoAdvantage Leesha McIntire This course will provide an overview of navigation within infoAdvantage, the reporting function within the Wyoming Online Financial System (WOLFS). Attendees will learn about available statewide reports and how to access these reports. The course will provide information about new reports (developed after 2019) and how to schedule a report for automatic generation. After completing this course, participants will be able to access infoAdvantage, run an existing report, schedule a report and export the results to their local computer.
FIN 102 General Accounting Expenditures (GAXs) Leesha McIntire This course will focus on processing expenditures using the General Accounting Expenditure (GAX) document in Wyoming's Online Financial System (WOLFS). Attendees will review information from the Purchasing and Expenditures User Guide and view information in WOLFS. The course will include instruction about how to recall submitted documents from WOLFS. After completing this course, participants will be able to create, modify and/or discard a GAX document.
PAY 300 Advanced Payroll Kat Yates This course is for advanced payroll specialists who want a more in-depth understanding of the State of Wyoming's electronic Human Resource Management (HRM) payroll system. The training will provide information about "off-boarding", new hires, transfers, re-hires and other advanced payroll functions. A week before the class, registrants will receive an email asking for topics they want to cover in the class. *This course is for advanced users (users have been using the system regularly in the course of their employment).
FIN 100 WOLFS Navigation Leesha McIntire This course will provide an overview of basic navigation through the Wyoming Online Financial System (WOLFS). After completing the course, participants will be able to log-on to the system and successfully navigate the WOLFS home screen. This course will focus on how to search for a page (table/inquiry), how to search the document catalog for existing transactions and how to set basic user preferences. The instructor will provide WOLFS navigation tips and tricks.
FIN 303 Write-Off Training Laurie Wiley and Ben Wolff This training session will focus on the process for handling non sufficient funds (NSF) REs (accounts receivable) documents in WOLFS. Upon completion of this training, participants will be able to successfully reference an accounts receivable document (RE) on a CR (cash receipt) or write-off (WO) document. After the training, attendees will be able to properly account for a non sufficient funds RE.
FIN 103 Travel Reimbursements Laurie Wiley This training session will focus on travel reimbursements, including a review of the required forms necessary to request reimbursement. Upon completion of this training, participants will understand State of Wyoming travel reimbursement requirements. After the training, attendees will be able to successfully complete their travel reimbursement forms or assist others in their agency with travel reimbursements.
PAY 200 Payroll Survival Kat Yates This course is for new payroll specialists who will be using the State of Wyoming's payroll system on a daily or regular basis. After completing this class, users will understand the basics of payroll and the payroll system. Attendees will acquire the skills necessary to process the hiring, terming and transferring of employees within the Human Resource Management (HRM) system. *This class is for intermediate users of the payroll system.
CFR 100 Object/Sub-Object Training Barb Wallace Ever wonder which object/sub-object combination you should use for a particular payment? This class will provide an overview of the State of Wyoming's expenditure coding, also known as the object/sub-object list. The class will provide specific information on updates made to the 0200 and 0900 series (after 2019). Upon completion of this course, participants will gain a better understanding of how to code expenditure transactions within Wyoming's Online Financial System (WOLFS) and the proper use of .ST sub-object codes.
FIN 101 Vendor Management Kelly Stewart This class will focus on entering and maintaining vendor records in Wyoming's Online Financial System (WOLFS). After completing this course, participants should be able to successfully create VCC and VCM documents with all appropriate supporting documentation.
FIN 202 IETs (Internal Exchange Transactions) Documents Erin Benskin This training session will focus on internal exchange transaction (lETs). Upon completion of this training, participants will be able to successfully choose the correct event types for their lET transactions. After the training, attendees will be able to specifically differentiate between IP2s, IP3s, and IP5s. The first hour of the class will be a traditional lecture. For the last half of the class, please bring with you any invoices you need to pay using an lET and our staff will provide one-on-one assistance.
CST 300 Advanced Cost Accounting Leesha McIntire This class will quickly review basic cost accounting principles and then expand the participants knowledge with an overview of complex cost accounting tools available in WOLFS. Users will dive right into multifaceted cost accounting structures and learn how to set budgets to cost accounting, split costs with funding profiles, and use inferences to control expenditures. *Prerequisite of Introduction to Cost Accounting and Cost Accounting for Beginners required.
PAY 102 MSS: Supervisor’s Perspective Kat Yates This is a human resource representative / payroll specialist class only. The payroll specialist will understand the basic functions of MSS. This course will enhance the knowledge of payroll specialists and allow them to troubleshoot MSS issues with employees. Payroll specialists will gain helpful tips and tricks in aiding supervisors in the best methods for approving timesheets. *If you are seeking employee training on MSS, please contact Kat Yates directly at kat.yates@wyo.gov.
PAY 101 ESS Navigation and Timesheet Lifecycle Kat Yates This is a human resource representative or payroll specialist class only. The payroll specialist will be able to understand the basic functions of ESS. This course will enhance the knowledge of payroll specialists and allow them to troubleshoot ESS issues with employees. Payroll specialists will learn about and experience the entire life cycle of a timesheet from employee to HR acquire. *If you are seeking employee training on ESS, please contact Kat Yates directly at kat.yates@wyo.gov.
CFR 201 Reversions Barb Wallace This training will focus on general fund quarterly reversions. After completing the course, participants should be able to more easily complete their quarterly reversions.
CST 101 Cost Accounting for Beginners Leesha McIntire This class will contain a brief overview of introduction to cost accounting and detailed beginners mapping of cost accounting budgets. Users will complete a CAS and a CAM document to set up and modify cost accounting budget structures. *Prerequisite of Introduction to Cost Accounting required