ADV4 Upgrade
Advantage 4.0 Upgrade
The Wyoming State Auditor’s Office is upgrading the State of Wyoming’s Enterprise Resource Planning (ERP) system, which consists of the Wyoming Online Financial System (WOLFS), Human Resource Management (HRM) and InfoAdvantage, from version 3.11 to version 4.0.
WOLFS is the financial component of the ERP system, HRM is the human resource management and payroll component and infoAdvantage is the reporting component. The new version is set to go-live in April, 2023.
An upgrade steering committee was organized in January, 2022 and meets monthly. The steering committee was formed to provide updates and gather input from key stakeholders about the status of the 4.0 upgrade project.
Three subcommittees report to the steering committee: (1) configuration and training; (2) communication and outreach; and (3) technical. A general project plan, including separate training, testing and communication subplans are being implemented as part of the upgrade. Click here to view information about the project.
Steering Committee Meeting Minutes
January
February
March
April
May
June
July
August
September
October
November
December
January 2023
February 2023
March 2023
Upcoming Steering Committee Meeting Dates
April 28th
Key Dates
Testing and System Unavailability:
March, 2022 – August, 2022: Integrated System Testing
August, 2022 – November, 2022: Agency User Acceptance Testing
January, 2023 – February, 2023: Final User Acceptance Testing
March/April 2023 – Go-Live
WOLFS/HRM will not be available on March 30th, March 31st, April 3rd and April 4th during cutover to ADV4!
March month-end will be run by SAO on Wednesday, March 29th
Letter to Agency Directors (2/6/23)
Letter to Agency Directors (3/13/23)
Training:
April, 2022 – Update existing handbooks and training materials
October, 2022 – Creation of on-line video bursts and development of training materials for in-person and virtual training sessions
January, 2023 – Open registration for in-person and virtual trainings
Communications:
April, 2022 – Demonstrations, monthly emails
June, 2022 – Monthly emails, “sneak peeks”, promotion of available training opportunities
If you would like a demonstration of the new system, please contact the WOLFS or Payroll Helpdesks at 777- 5258 or SAOWOLFSHelpDesk@wyo.gov