ADV4 Upgrade


Advantage 4.0 Upgrade

The Wyoming State Auditor’s Office is upgrading the State of Wyoming’s Enterprise Resource Planning (ERP) system, which consists of the Wyoming Online Financial System (WOLFS), Human Resource Management (HRM) and InfoAdvantage, from version 3.11 to version 4.0.

WOLFS is the financial component of the ERP system, HRM is the human resource management and payroll component and infoAdvantage is the reporting component.

The new version is tentatively set to go-live in March, 2023.

An upgrade steering committee was organized in January, 2022 and meets monthly.

The steering committee was formed to provide updates and gather input from key stakeholders about the status of the 4.0 upgrade project.  There are three subcommittees associated with the steering committee: (1) configuration and training; (2) communication and outreach; and (3) technical.

A general project plan, including separate training, testing and communication subplans are being implemented as part of the upgrade.

Steering Committee Meeting Minutes

January
February
March
April

Upcoming Steering Committee Meeting Dates

May 27th
June 24th
July 29th
August 26th

Key Dates

Testing:

March, 2022 – August, 2022: Integrated System Testing
August, 2022 – November, 2022:  Agency User Acceptance Testing
January, 2023 – February, 2023:
  Final User Acceptance Testing
March, 2023– Go-Live

Training:

April, 2022 – Update existing handbooks and training materials
October, 2022 – Creation of on-line video bursts and development of training materials for in-person and virtual training sessions
January, 2023 – Open registration for in-person and virtual trainings

Communications:

April, 2022 –  Demonstrations, monthly emails
June, 2022 – Monthly emails and newsletters, “sneak peeks”, promotion of available training opportunities

If you would like a demonstration of the new system, please contact the WOLFS or Payroll Helpdesks at 777- 5258 or SAOWOLFSHelpDesk@wyo.gov